Purchasing & Accounts Payable

Purchasing Card

The College uses a purchasing card credit card program for the purchase of goods and services, which is the preferred method for purchasing. You can view your puchasing card activity online using PaymentNet™ (works best in Internet Explorer)

New Purchasing Card Users can learn more by visiting our New User Introduction

Related Documents

• Purchasing Cardholder Manual (38k pdf 7-pages )
• PaymentNet™ User Handbook (524k pdf 19-pages)
• Purchasing Card Questions & Answers (232k pdf 2-pages)
• Letter notifying College vendors of purchasing card implementation (89k pdf 2-pages)
• New Purchasing Card Applicant Instructions (on campus users only)
• Presentation on Purchasing Cards (for external users - 7mb pdf)
  Alternate version (Macromedia FlashPaper - 1.2mb)

Other Purchases & Checks

Checks are processed (other than payroll) on every Friday, excepting College recognized holidays. In the event of a college-recognized holiday, check processing will be delayed until the following week. Checks are available for pick up after 2:00 pm each Friday. The business office will make every attempt to include check requests received by noon on Wednesday in that weeks check run. To ensure that your check request is processed in that weeks check run; it needs to be delivered to the business office by 4:00 pm on Monday.

Payments for services (not reimbursements) to individuals not in the College employ must be accompanied by a W-9 Request for Taxpayer ID. This is a substitute form used by the College to collect information required by Ohio's New Hire reporting. Payment requests for these individuals must be accompanied by the College form to be processed.

UPDATE - Requests for mileage reimbursement should be accompanied by one of the Employee Expense Reimbursement forms below. Mileage rate for travel occurring after January 1, 2008 is 55 cents per mile and is indicated on the form below (the rate for travel occurring between July 1, 2008 and December 31, 2008 is 58.5 cents). You can complete and save the form on your PC using the Excel version or a PDF is available. Either form must be submitted in hard copy with appropriate approvals and original receipts, where appropriate.

Other Forms

• W-9: Request for Taxpayer ID (pdf)
  Muskingum uses this substitute form to also collect information for Ohio's New Hire reporting system, now required for independent contractors.
• Check Request Form (83k pdf)
• Employee Expense Reimbursement (xls)
  (Right click, select Save Target As then save to your PC)
• Employee Expense Reimbursement (pdf)
• Expenditure Transfer Form (pdf)
  (General rule: use this form to transfer funds already spent)
• Budget Transfer Form (pdf)
  (General rule: use this form to transfer funds not yet spent)

Fiscal Agent Services

The College serves as fiscal agent for several government and local programs. As fiscal agent, we receive the funds from the granting agency and manage the disbursement of these funds in coordination with the program coordinator. Information about these programs is located here.